Video conferencing systems were introduced because there was an urgent need by companies to cut down on their ever increasing traveling cost. Due to globalization, companies in one country had to maintain relations with clients, members and stake holders located in other countries. Thus there was a frequent need to travel to different locations.
The first response of companies to this need was the installation of business phone systems like KSU and KSU less systems with advanced features like voice mail systems. These improved connectivity, but were still not able to solve the basic problem of time and resource consuming meetings.
The solution came with the introduction of the revolutionary VoIP technology. Video conferencing systems working on this technology were able to transmit high quality audio and video over the internet, thus facilitating an efficient virtual meeting. This system, when integrated with advanced phone systems offering voice mail systems provided an excellent platform for organizations to leverage their strengths.
Recent advancement in conferencing systems has led to the development of desktop video conferencing, which is an effective tool used by small and medium scale organizations due to its affordability. All that is needed to avail of this facility is a computer, a camera and microphones. Through multipoint video conferencing, it is possible to involve any number of members in the conference, thus enhancing its effectiveness.
Desktop video conferencing has been made even simpler to use for personal use by service providers by making available free software on the internet. This software, once downloaded on a Personal Computer, facilitates a live video conference to any part of the globe. Thus it has been made easy for people to remain connected with their family members who live in different locations.
The latest advancement in the field of video conferencing systems is the introduction of video email technology. This is similar to voice mail systems in the sense that it allows video clippings to be sent to another computer system, where it gets stored for future use. Thus even if there is no one on the other side, it is still possible to convey a video message.
Thus we can see that desktop video conferencing has evolved a lot ever since its inception. This is due to the fact that companies have realized the importance of installing an effective conferencing solution to stay in constant touch with its clients, members and other important stakeholders of that organization.
